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Payroll and HR
Payroll for employers with branches and staff on different pay arrangements. Salary profiles, pay runs for each cutoff, attendance that flows into pay, government deductions and payslips, in one place your HR team controls. It runs payroll today for a multi-branch operation we host, and we set it up for you as its own system.
The problem
Payroll by spreadsheet, twice a month
Every cutoff, someone copies attendance into a spreadsheet, adjusts it for absences and overtime, keys in the deductions, and types the payslips. One wrong cell becomes a wrong salary, and nobody can say later why a figure was what it was.
Attendance retyped
Days worked come from a time clock or a logbook, then get re-encoded for payroll. Here the attendance flows into the pay run, so it is entered once.
Different pay for different staff
Monthly and daily-paid staff, allowances that only apply on one cutoff, cash advances that come off in instalments. Spreadsheets handle the exceptions badly.
Payslips nobody can find
Staff ask for last month's payslip, or for their record when they apply for a loan. With every payslip kept per employee, it is a click, not a search.
What is inside
From employee record to payslip
Employee records
Position, branch, monthly or daily rate, and SSS, PhilHealth, Pag-IBIG and TIN numbers. Each employee has their own record with every payslip they have received.
Pay runs for each cutoff
Mid-month and end-of-month runs. Each earning or deduction can apply every cutoff, or only on the mid-month or end-of-month run. A run stays a draft until it is approved.
Attendance that flows into pay
Days worked and approved leave are pulled from attendance into each payslip. Daily-paid staff are paid for the days recorded, and the payslip notes where the figure came from.
Earnings
Basic pay, allowances, meal allowance, holiday pay, leave with pay and overtime, with your own overtime premium and hours per day. Add your own earning types as your policy needs.
Deductions
SSS, PhilHealth, Pag-IBIG, withholding tax, cash advances and other deductions. Each employee's standard amounts are set once by HR and applied every cutoff, and can be adjusted on any payslip.
Payslips, printed or emailed
A branded payslip for each employee, printed one at a time or for the whole run, or emailed to each employee straight from the system.
Controls
Pay that can be explained
Payroll is sensitive, so access is narrow and every figure has a source: the employee record, the attendance, or a change someone made and can be asked about.
- HR-only access. Payroll screens are limited to HR and the owner.
- Draft, then approved. A run can be checked, corrected and re-pulled before it is final.
- Exclusions are explicit. Leaving someone out of a run is a recorded action, not a deleted row.
- Every branch, one payroll. Staff in all your branches, paid on the same rules.
Bring us one cutoff
Send us one recent payroll, with names masked if you prefer, and we will show it run in the system with your own earnings, deductions and cutoffs. Pairs with LoanKit and LedgerKit when you run lending as well.